I recently had a customer ask me about HP combo packs. Are they a good deal? The answer is dependent on how you use your printer. The combo packs are a better value than buying the same cartridges individually. What most buyers overlook is that they may not be comparing apples to apples. For most HP inks there are 2 versions, standard yield and high yield, a.k.a XL version. If you use your printer for color often, you will want to buy the individual XL color cartridges alongside the XL black. The reason for this is simple. The cost of the XL cartridge is approximately 30-50% more than the standard yield cartridge but the yield is up to 2.5 more prints per cartridge.
Based on the chart below you would realize a 25% savings when purchasing the individual XL version of these cartridges.
Difference per page $.0273
Percent difference 25.73%
Cost savings per 1000 pages $27.70 when purchasing XL cartridges separately.
Have you had trouble deciding which hand soap is the best for a your office or facility? These key points will help you determine which type of soap to buy.
• Liquid or foam soaps are typically better for public use than bar soap as it has been found that bacteria frequently grows on bars
• Although foam soap typically has a higher initial cost than liquid soap, it may be the best option because the drips are easier to clean and research has shown that approximately 10% less water is used with foam soap because it lathers and rinses quickly
• Antibacterial soaps are better for healthcare and medical facilities, but plain soap will be sufficient in normal public settings like the office
While we are on the subject... check out the following:
If you don't have an adequate emergency kit in your home, here's how to put one together so you're prepared in the event of an emergency. After a major disaster, emergency response units are usually spread pretty thin. The ready.gov website recommends planning for 72 hours on your own. That means keeping in contact with someone outside the boundaries of the emergency, making a household plan, making your home safe, and putting together a disaster supply kit. The website at http://www.ready.gov/build-a-kit will walk you through the entire process, so you can stay calm and collected and make sure you have everything you need—beyond the obvious food, water, first aid, and into the other useful items like liquid bleach, duct tape, and a crowbar.
Head over to ready.gov/build-a-kit and the site will walk you through the process of putting together your 72-hour emergency kit, and spread it around to everyone you know that may be affected by the coming storm or not—it never hurts to be prepared. Also note that you can print the entire guide in PDF form—it's probably a good idea to print off a copy and keep it in your kit, especially the "what to do if" section, which offers helpful (and calming) advice for what to do in the event of an earthquake, flood, terrorist attack, contagious disease outbreak, fire, tsunami, and more.
How about your home office? Take some time to prepare in case you have to your business from a location that is not familiar to you. Make sure you have back ups of all of your important files. There are numerous cloud sites that can help with this. Here in the Tampa Bay area a call to Shawn Clark at Compasspointz IT Services website: 888-711-2032 (www.compasspointz.com) is a great place to start. Their back up service is affordable and effortless.
You will probably need to have some basic items to run your business like a laptop and perhaps a small inkjet printer for printing invoices. As you go about your business for the next week or so take note of the items you are using on a regular basis. Put those items on a “must have” list in the event you need to relocate. A few pens, your check endorsement stamp, postage stamps, post it notes, paper clips, stapler, and some file folders may keep you in business during an emergency
As an office supply reseller I have seen businesses that have a handle on office supplies and those who simply do not know what they are buying, where it is going or how much they are spending on office supplies. Without a plan an office could be spending much more than needed and end up with too much of some office supply items or be in desperate need of other items they need to function efficiently. Through proper management you could have more capital available for advertising or investing in infrastructure that can improve your company.
Some Things you may Need
1. Put all of your supplies in a cabinet that locks. Many businesses make the mistake of putting office supplies where anyone can easily grab what they need. This creates the tempatation for employees to use more than they need. They might even think because the supplies are so readily available that it is okay for them to take some home for personal use. A locked cabinet can help control the flow of office supplies.
2. Create a system that makes employees accountable for the supplies they use. By doing this the employee knows that you are tracking what is being used. You could keep a notebook with a form in it for your employees to list the date and exactly what they took from the cabinet. There should also be a signature line that they will sign each time office supplies are removed from the cabinet.
3. Create a spreadsheet that tracks office supplies or use software that has this capability. You can see who is accessing the supplies more often than others and which supplies have a greater turnover. If someone is abusing the system you have documentation that can lend to a thoughful discussion and quickly curb a problem. By looking a usage patterns you can adjust your purchases so that office supplies are available when needed and you do not end up with an overabundance of items that are only used on an occassional basis.
4. Designate one person to monitor the flow of office supplies. Ideally this will be the person who does the bulk of the ordering. This person should review the notebook on a weekly basis, enter data into the spreadsheet, anticipate future usage, and order office supply items as the need arises.
If you have any great tips for controlling office supplies please add your comments.
Check it out... about a hundred Manufacturer's Rebates are available on our informational website www.iteminfo.com and you only have to click on the "Get a Quote Now" button on the Get a Quote page to access this section of our site. Look at the panel on the right side of the page. Perhaps something you bought recently qualifies or something you are considering purchasing now or in the near future. There is no obligation to purchase from us to get these rebates, but we would surely like to have your business!
The purpose of this blog is to inform customers and potential customers in areas of new products, ways to save, & a few tips and tricks. All comments are welcome. My goal is to post new product information once or twice a week and answer any office supply related questions my followers may have.